Camp Bruce McCoy COVID-19 Policies & Procedures

The Brain Injury Association of Virginia (BIAV) and its associated programs, including Camp Bruce McCoy, will be adhering to the CDC guidelines and state restrictions regarding COVID-19 that are active during the time of camp. All Camp Bruce McCoy participants are required to be fully vaccinated for at least 30 days prior to the start of camp (May 22, 2022) to reduce the risks of COVID-19 exposure and transmission. This means a camp participant must receive the final dose of their primary COVID-19 vaccination series by May 8, 2022, which allows for the 14-day period before being considered fully vaccinated per the CDC’s definition. Please refer to the BIAV COVID-19 Precautions and Resource Guide for Camp Bruce McCoy 2022 included in the application packet – this includes a detailed breakdown of the CDC’s current guidelines regarding vaccinations, masks, testing, exposure, quarantine, and isolation. Please keep in mind the following guidelines are subject to change between the time you submit this form and the start of camp any relevant updates will be communicated via email, so please monitor your inbox regularly.    

Because certain strains of COVID-19 can be extremely contagious even among vaccinated individuals, BIAV is implementing several preventative measures to reduce the spread of COVID-19. However, BIAV cannot guarantee that its staff, volunteers, caregivers, or others in attendance will not become exposed to or infected with COVID-19. BIAV’s COVID-19 preventative measures for Camp Bruce McCoy 2022 include, but are not limited to the following:  

  • VACCINATIONS. All camp participants (i.e., campers, BIAV staff members, BIAV volunteers, caregivers) must provide evidence of being fully vaccinated by the start of camp. Per the CDC’s current definition, fully vaccinated means a person has received their primary series of COVID-19 vaccine(s): 2 doses of Pfizer-BioNTech; 2 doses of Moderna; or 1 dose of Janssen/J&J.  

Note: We strongly reiterate the CDC’s recommendation that anyone who received J&J should get a Pfizer-BioNTech or Moderna booster shot at least 2 months after the single dose of J&J. 

  • MASKS. Campers should bring their own supply of surgical, N95, or KN95 masks to last the week(s). Per the CDC, cloth masks are not acceptable. Campers should prepare for the possibility that they will be required to wear masks during certain indoor events. Any changes or final decisions regarding the mask policy will be communicated via email prior to camp. 
  • HAND HYGIENE AND RESPIRATORY ETIQUETTE. BIAV’s camp staff and volunteers will continue to facilitate health-promoting behaviors such as hand hygiene and respiratory etiquette to reduce the spread of infectious disease in general. Hand sanitation supplies will be present at all activity stations. Counselors and volunteers will be responsible for restocking hygiene supplies and encouraging all campers to practice proper hand hygiene and respiratory etiquette. 
  • CLEANING, IMPROVING VENTILATION, AND MAINTAINING HEALTHY FACILITIES. BIAV’s camp staff members and volunteers will ensure proper sanitation materials are available at all camp activities. BIAV staff and volunteers will be responsible for thorough sanitation at activity stations. Efforts to improve ventilation will include opening windows, using air filters, and turning on fans. 
  • TESTING. BIAV is continuously monitoring the ongoing COVID-19 situation – we will continue to assess community transmission rates, accessibility to PCR testing, and ongoing relevant CDC guidelines between now and the time of camp. We will implement the best testing practices per CDC guidelines at the time of camp. Any updates and/or final decisions regarding COVID-19 testing policies for all Camp Bruce McCoy attendees will be communicated via email, so please check your email regularly.   
  • PHYSICAL DISTANCING. Please note the CDC states physical distancing is not necessary for campers and staff who are fully vaccinated.  

           The preventative measures detailed above reflect the most current CDC Guidelines for COVID-19 Prevention. 


Please carefully review the following content before signing the document. In light of the ongoing spread of COVID-19, this form must be signed by all attendees or their guardians. By signing and submitting this form before camp, the applicant and/or their guardian certifies that they will not report to Camp Bruce McCoy on the assigned day if the applicant falls into any of the following categories:  

  • Individuals who have experienced any symptoms associated with COVID-19 (fever of 100.4◦F or greater, cough, shortness of breath, loss of taste/smell, body aches, headaches, fatigue, etc.) within the ten (10) days prior to their assigned camp arrival date; 
  • Individuals who have knowledge of a known exposure to an individual infected with COVID-19 within the ten (10) days prior to their assigned camp arrival date, whether they are symptomatic or not; 
  • Individuals who received a confirmed positive viral test for COVID-19 (whether symptomatic or not) within the ten (10) days prior to their assigned camp arrival date; or 
  • Individuals who have traveled internationally at any point in the ten (10) days prior to their assigned camp arrival date.  
Dates: May 22-28 

10-day period before: May 12-21 

Dates: May 29-June 4 

10-day period before: May 19-28 

It is the responsibility of all accepted campers, their families, and/or caregivers to self-monitor for signs and symptoms of COVID-19 within ten (10) days BEFORE and AFTER attending Camp Bruce McCoy. Please be mindful that any exposure to COVID-19 in the ten (10) days before camp would disqualify you from attending; as such, we strongly recommend campers take COVID-19 precautionary measures in the community (i.e., mask in public, avoid large gatherings) to prevent this situation. Should a camper fall into one of the above categories before reporting to camp and is unable to attend, our current refund policy will be applied. By signing this form, you agree to contact BIAV immediately if camp participants experience symptoms of COVID-19 either BEFORE or AFTER attending camp.   

I am fully aware that by May 6, 2022, I must submit proof that I have been fully vaccinated against COVID-19 for at least one full month before my camp arrival date in order to attend. I recognize that in order to attend camp, I will be required to adhere to any updates to BIAV’s COVID-19 Prevention Policies for Camp Bruce McCoy 2022, including the screening and testing policies – these updates will be communicated to accepted campers as they are made. BIAV will continue to monitor community transmission, accessibility to COVID-19 testing, and related CDC guidelines to inform any updates to our policies. I am also fully aware that participation in this camp carries with it certain inherent risks related to COVID-19 transmission that cannot be fully eliminated, regardless of the care taken to avoid such risks. Inherent risks may include, but are not limited to: (1) The risk of coming into close contact with individuals or objects that may be carrying COVID-19; (2) The risk of transmitting or contracting COVID-19, directly or indirectly, to or from other individuals; and (3) Injuries and/or complications resulting directly or indirectly from COVID-19 or the treatment thereof. I hereby voluntarily accept and assume all risks of loss, personal injury, sickness, damage and expense arising from such inherent risks.  


By signing below, I agree to comply with the written instructions above. My signature also indicates the assumption of risk as it relates to COVID-19. Failure to comply with the outlined precautions will result in my privileges being removed and I will be asked to leave the premises.  

2022 Camper COVID-19 Safety and Risk Acknowledgement