How to Participate
What is a virtual conference?
A virtual conference is hosted entirely over the Internet. This allows attendees to access live and recorded sessions from their computers or mobile devices (such as a smartphone or tablet). Attendees participate through a password-protected website page designed specifically for the virtual conference. During the event, you will be able to engage with presenters and fellow-attendees by chatting, talking during facilitated Q&A, and playing some games in our live social hour.
What do I need to participate?
You need a device, secure Internet connection, and supported web browser such as Chrome or Safari. For the best viewing experience, Internet Explorer is not recommended. If possible, use a hard wired connection vs. wifi.
Tips: if you experience lag time, freezing, or other issues, refresh your screen; if that doesn't work, log out and log back in. If all else fails, restart your device.
The conference will be using WebEx as the main format to deliver content. You do NOT need to have a WebEx account. You just need to access the conference webpage and join from there.
How do I register?
Event registration is limited so register early. Registration opens April 7. Click the Register Now button on the conference webpage. If you are a BIAV member, you receive a discount. Not sure if you're a member? Email firstname.lastname@example.org. If you're not a member, you can join when you register and receive discounts to participate in our educational events. You must complete a separate registration form for each individual attending.
What happens after I register?
On May 3, 2021, everyone who registered will receive an email with detailed instructions on how to connect to the conference. You will receive a link to a password-protected page with the password. This is how you will access the live presentations and recorded sessions after the event. Please do not share your log in information with anyone.
All registered attendees are encouraged to attend the sessions live as scheduled to get the most out of your participation. If you are not able to attend all sessions live, access to the recordings of the sessions will be available until 5:00 p.m. on May 21, 2021.
What time does the conference start?
The conference will kick off Wednesday May 5 at 4:30 p.m. with a Help Desk. This gives you a chance to practice logging in and asking any questions you have before the sessions begin on Thursday.
The pre-conference workshop will begin on May 5 at 9:00 a.m. - this is an additional cost and you will receive a separate log in for this workshop when you register.